Creating Hybrid Events

As you know event planners are entrusted to create positive, informative and hopefully compelling events for their attendees, whether delivered on location or via the Internet. One of the many challenges they face is how to transform their event into a virtual or hybrid event that provides both a quality remote viewing experience and profits their organization.

At BeThere Global we are working hard to develop hybrid events that are connecting people in truly meaningful ways. By creating techniques that meet the goals of simplicity, affordability and effectiveness we are ideally suited to support the event planners’ efforts to deliver quality hybrid events.

Below are a few examples of recent conferences that were transformed into hybrid events. Perhaps some of the approaches taken would work well for your events? Please have a look at and let us know your thoughts.

Conference TV
The Conference TV concept is simple; you have your important industry leaders in one place, so why not take advantage of this and have them interact with your entire membership. Conference TV allows people to communicate in a relaxed and well recognized talk show format.  They can explain their ideas, discuss the conference and take questions from anyone with Internet access. This programming can be delivered on your website, on TV monitors at the venue and at the conference hotel. You can program a full day of live sessions, interviews, promotions and social media check-ins that will be viewed not only by those that couldn’t attend but also by those that did.  pass_studio

You might want to locate the Conference TV Studio on the exhibit floor and offer virtual tours and interviews that provide your exhibitors the opportunity to connect with your entire membership.

 

Audience Interaction and Feedback
If your event is to hold the online audience’s attention it must engage them and require they do more than just sit and watch. Our Viewer Interactive Program is designed to do just that. Taking cues from social media VIP allows your audience to submit questions or comments to the group and to participate in audience polls. It’s like a private Twitter feed with the added benefit of being moderated as all feedback is previewed by your staff or the presenters before it is displayed to the group. In a recent medical seminar, VIP allowed both the Internet viewers and the audience in the room to participate. The on-site audience joined in using their smartphones thus eliminating the trouble and expense of dedicated audience response keypads.

Multiple Cameras and Session Indexing
At the TRB/National Academies Harbor Safety Committees meeting our operator used multiple remotely controlled cameras to capture questions and answer sessions. This technique economically delivers the production values that are often missing from webcasts. Indexing that allows viewers to locate a particular presenter or slide. Because we capture everything in real-time we don’t require the presentations in advance and your presenters are completely free to develop and deliver their presentations as they see fit.

The Opportunity to Include Off-Site Presenters
There may be times when an important presenter cannot make it in person to your event. So why can’t they participate remotely?  Now they can, using tools to which they already have access. For example Skype and a webcam. A speaker can deliver his or her full presentation with slides and videos from wherever they happen to be. Our operator controls the screen layout and is able switch between video of the presenter, their slides or a combination of both. The presentation is displayed in the room for your on-site audience and streamed live on your event webcast. It can also be played later on-demand and as part of your conference recordings.

eventcamp

Click on this image to seethe on demand page for this example

So as you can see at BeThereGlobal we feel that a webcast is much more than a webinar or a poorly produced, grainy YouTube video. Hybrid events should grab the minds of your audience and allow them to be part of the program wherever they are located.